Workshop Registration: Terms & Conditions


The Image Flow Workshop Registration: Terms & Conditions

By attending one of our workshops you are accepting certain risks. Your agreement of this form shall serve as a release of The Image Flow Inc’s liability and a complete assumption of all risks by you.  In consideration of, and as part of the payment for your participation in a workshop at The Image Flow Inc, you are voluntarily releasing The Image Flow Inc, their employees, assigns, independent contractors, or anyone involved thereof, from any damages, liabilities, costs, injuries whether mental or physical, known or unknown, and by participation you agree to assume all risks whether known or unknown.

Cancellation or Change of a Workshop by The Image Flow Inc
While The Image Flow Inc will make every attempt to operate a workshop once confirmed, we do reserve the right to cancel or change a workshop, at any time due to insufficient bookings and/or reasons beyond our control. In such a case, a full and immediate refund will be issued. If a workshop is cancelled due to inadequate enrollment, you are allowed the option to transfer your workshop credit to another workshop within 12 months. The financial liability of The Image Flow Inc shall be limited to the amount paid to The Image Flow Inc for the workshop only. We are not responsible for any additional expenses incurred by such participants. We reserve the right to refuse acceptance of any participant, for any reason, at any time.

Cancellation and Refund Policy
Cancellation fees are not transferable and no refunds are made for unused or missed portions or services of a workshop/trip for any reason whatsoever. No refunds of any fees will be offered after the workshop begins.

We strongly recommend you protect your travel investment by purchasing a travel insurance policy. There are many companies that provide this service. Here are two with good reviews:  Travel Safe and Travelex.

The Image Flow Inc is not responsible for cancellations due to medical emergencies. We highly recommend purchasing travel insurance. The Image Flow is not responsible for reimbursement of non-refundable airline tickets in the event of a workshop cancellation. Please check on your workshop status before making travel arrangements.

We rely on your attendance to make important arrangements, so if for any reason you need to withdraw, please notify us in writing (email is okay). The date we receive your written notification will be used as the date you gave your notice to cancel, at which time the following fees will apply:

For general workshops taking place at The Image Flow Inc

  • 15 or more days notice prior to workshop start date will be subject to a $50 cancellation fee
  • 14 or less days notice prior to workshop start date will be subject to a cancellation fee of 100% of the workshop price
  • The Image Flow Inc reserves the right to cancel a reservation if full payment has not been received by 15 days before the start of the workshop

For workshops “on the road” and workshops led by out-of-town instructors

  • 60 or more days notice prior to workshop start date will be subject to a $125 cancellation fee
  • 45 to 59 days notice prior to workshop start date will be subject to a cancellation fee of 50% of the workshop price
  • 44 or less days notice prior to workshop start date will be subject to a cancellation fee of 100% of the workshop price
  • The Image Flow Inc reserves the right to cancel a reservation if full payment has not been received by 45 days before the start of the workshop

For India workshops

  • 90 or more days notice prior to workshop start date will be subject to a $1750 cancellation fee
  • 89 or less days notice prior to workshop start date will be subject to a cancellation fee of 100% of the workshop price
  • The Image Flow Inc reserves the right to cancel a reservation if full payment has not been received by 45 days before the start of the workshop
  • The Image Flow Inc is not responsible for cancellations due to medical emergencies or unforeseen circumstances. These last-minute emergencies should be covered by your travel insurance policy (required of all travelers)

There are no exceptions to our Cancellation and Transfer Policy for our programs, inside or outside the continental U.S.

Arbitration
You agree to have any claim, controversy, or dispute relating to the enforcement or interpretation of this document or arising or relating to your registration, participation, or attendance at any Image Flow Inc workshop, submitted to binding arbitration under the rules and regulations of the American Arbitration Association. The arbitration shall take place in Marin County, California.

Use Likeness and Intellectual Property Rights
As this is a photography workshop, it is educational in nature and it is likely that your personality, photographs and images will be captured in the photographs of other workshop participants and/or The Image Flow Inc. By participating in the workshop, The Image Flow Inc will assume you agree to have your picture taken and used by any other participant and/or The Image Flow Inc including in The Image Flow Inc’s promotional materials, unless you otherwise notify us in writing prior to the workshop start date. Furthermore, you hereby agree to indemnify and hold harmless The Image Flow Inc for any claims arising out of any subject matter contained in any of your photographs, including any claims for violation of any and all intellectual property rights.

Third-Party Services
You agree to hold The Image Flow Inc harmless from and against any liability for injury, death, damage, loss, accident, delay or irregularity that might occur in connection with any services provided by third parties.